1. Title and Colours
1.1 The name of the club shall be Beggsboro AFC and hereafter referred to as “the club”.
1.2 The club colours are Black and Amber.
2. Aims and Objectives
2.1 The aims and objectives of the club shall be to:
(a) Provide all players at the club with the maximum opportunities to develop their Footballing ability to their full potential.
(b) Promote and develop the game of association football among its members.
(c) The club is committed to encouraging the highest ethical standards. All members of the club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner and in line with the clubs Code of Ethics for players, coaches and
parents as agreed and laid down by the Executive Committee of the club.
(d) To manage the club’s resources, including pitches, football gear etc.
2.2 The club shall cater primarily for children from the Dublin 11 area but not exclusively.
3. Membership
Any application form for membership will contain a clause whereby the applicant consents for the purpose of the Data Protection Act 1998 and 2003 and any subsequent aments and subsequent statutory instruments, to the Club holding and processing the data on the form for the purposes of the Club.
3.1 The club’s membership year shall run on the same calendar as the football season.
3.2 Anyone wishing to become involved in the club must complete a membership form to enrol in the club.
3.3 The Executive Committee shall maintain a Register of Members and shall make such register available to any member for inspection upon request. The information contained in the register may not be disclosed to any person or entity outside of the club.
3.4 A person shall be deemed to be a member of the club if
(a) he/she has a child enrolled in the club.
(b) he/she has duly completed the Register of Members for the relevant year and
(c) his/her membership fee is paid up in full.
(d) he/she is a member of the club committee; holds an official post e.g. Child Protection Officer, or is a volunteer in change or assisting the running of any team or affiliate team under the auspices of Beggsboro AFC .
3.5 All members joining the Club shall be deemed to accept the terms of this Constitution and any Bye-laws from time to time adopted by the Club and discipline set out therein.
3.6 Members holding positions such as committee members, volunteer coaches, assistants, club officials representatives e.g. Child Protection Officer etc. must be Garda vetted and complete a Child Protection course as a minimum requirement. Other technical courses or legislative requirements required may be designated as compulsory at the discretion of the Executive committee.
4. Membership Fees:
4.1 Annual Membership fees shall be determined by the Executive Committee and Team managers.
4.2 The Executive Committee shall have authority to waive or reduce membership fees where, in its opinion, a person’s circumstances so warrant.
4.3 Only fully paid up members of the club can vote or attend the club’s annual general meeting.
5. Annual General Meeting
5.1 An Annual General Meeting of the Club shall be held each year after the end of the football season and before the new season commences.
5.2 Notice of the meeting shall be given to all members of the club, together with a meeting agenda at least 14 days before the date of the meeting.
The purpose of this meeting shall be to –
a) Receive an address from the Chairman,
b) Receive an Annual Report from the Club Secretary,
c) Receive and adopt an Annual Report and Statement of Accounts from the Treasurer,
d) Elect the Executive Committee
e) Determine future policies of the Club,
f) Consider changes to the club Constitution
g) Review and consider any bye-laws
h) Consider any other relevant matters.
5.3 The Executive Committee shall remain in office until the conclusion of the AGM at which point the incoming Committee will assume responsibility for the running of the club.
6. Extraordinary General Meetings (EGMs)
6.1 The Chairman shall convene an Extraordinary General Meeting on the request of a petition signed by no fewer than 20 Club Members and where such petition outlines the reason(s) for such meeting. No other matters may be discussed at this meeting other than those cited in the petition unless the Executive Committee determine otherwise.
6.2 The Executive Committee shall have authority to convene an EGM at any time at its discretion.
7. THE COMMITTEE
(a) The Executive Committee shall consist of the following Club Officers: Chairman, Club Secretary, Treasurer, plus up to 8 other members. These members will form the Executive Committee for the management of the club.
(b) Committee Members shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting.
(c) The Executive Committee shall be responsible for Management of all affairs of the Club.
(d) Decisions of the Executive Committee shall be made by a simple majority of those attending the Committee meeting. The Chairperson of the Executive Committee meeting shall have a casting vote in the event of a tie.
(f) Meetings of the Executive Committee shall be chaired by the Chairman or in their absence the committee may nominate a Chairman for the meeting.
(g) The quorum for the transaction of business of the Executive Committee shall be three.
(h) Decisions of the Executive Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(i) Any member of the Executive Committee may call a meeting of the Executive Committee by giving not less than 7 days notice to all members of the Club Committee.
(j) An outgoing member of the Executive Committee may be re-elected. Any vacancy on the Executive Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Executive Committee members and approved by a simple majority of the remaining Executive Committee members.
(k) The Executive Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(l) In special circumstances the Committee can co-opt extra members onto the Committee but not to exceed an additional 8 members.
7a. Chairman
7a.1 The Chairman shall preside at all Committee meetings. In the absence of the Chairman, the Committee may elect a Chairman for the meeting from among the other members in attendance
7a.2 The Chairman or acting Chairman of any meeting held in accordance with these rules shall have a casting vote in the event of a tie of votes.
7a.3 The Executive Committee may elect a Vice Chairman who may represent the Chairman as deemed necessary by the Management Committee. In the absence of the Chairman the Vice Chairman shall have the same authority to act in the absence of the Chairman.
7a.4 The term “chairman” in this document shall be read as gender neutral.
7b. Club Secretary
7b.1 The Club Secretary shall be responsible for all secretarial work connected with the Club.
7b.2 The Secretary shall record the minutes at meetings. In the absence of the Secretary, a person nominated at the meeting may assume the Secretary’s responsibilities.
7b.3 The Secretary shall carry out the instructions and the decisions of the Executive Committee.
7b.4 The Secretary may delegate such tasks as he/she sees fit.
7c. Treasurer
7c.1 The Treasurer shall be responsible for all moneys received on behalf of the club.
7c.2 The Treasurer shall keep the Executive Committee informed of the financial position of the club at each committee meeting
7c.3 The Treasurer shall keep records of all payments made on account of the Club in addition to keeping records of all outstanding accounts due for payment.
7c.4 The Treasurer shall prepare Annual Accounts for presentation at the AGM.
7c.5 The Treasurer shall be the official signatory, together with the Chairman, of cheques written on behalf of the Club.
8. Club Discipline
8.1 The Executive Committee shall appoint a Disciplinary Committee to investigate all matters of discipline within the Club. The Disciplinary Committee may not be composed fully of the same membership as the Executive Committee to allow for an independent appeal process but may contain members of the Executive Committee but not the Chairman.
8.2 The Disciplinary Committee shall have the authority to –
(a) Suspend any member
(b) Impose further sanctions where deemed necessary
(c) Expel a member or members who are deemed to have brought the club into disrepute.
8.3 Players, members and teams who are sanctioned by the Disciplinary Committee may lodge
an appeal against the decision to the Executive Committee within seven days of the
ruling being communicated to them. Such appeal must be made in writing and the
Executive Committee’s decision in the matter shall be final.
8.4 Members of the Disciplinary Committee who are also members of the Executive
Committee shall absent themselves from any appeal that is brought before the Executive
Committee.
8.5 Club members may approach any Officer or Committee member to seek redress for a grievance or with a complaint. This shall be brought to the notice of the Executive Committee at the next committee meeting.
9. Constitutional Authority
9.1 This constitution supersedes all previous constitutions. Any rules, regulations, laws of the club, minutes and resolutions of the Executive Committee sanctioned prior to the enactment of this constitution and inconsistent therewith are hereby repealed and declared null and void. These articles must be strictly observed by all members at all times.
9.2 The decision of the Executive Committee on all matters not covered within this document shall be final.
9.3 No change may be made to this constitution except at an Annual General Meeting or at an Extraordinary General Meeting.
9.4 Any proposal to amend this constitution shall require the support of two thirds of the Members of the Club present at the required meeting.
9.5 The officers and members of the Executive Committee do not accept any personal responsibility for any of the contents of this document. They cannot be held responsible either individually or as a group for the content, the enforcement or the failure to enforce any of the rules contained therein.
9.6 By accepting membership of the Club, a member agrees to abide by the content of the Constitution and further agrees not to take legal action against the club, its officers or members in respect of any matters arising out of this document or their actions in its implementation and/or its enforcement.
10. Ethics and Standards
10.1 The club and its members shall comply with the Code of Ethics and Club Rules in and the Code of Ethics of the Football Association of Ireland and the Schoolboys’ Football Association of Ireland and any other standards laid down by those bodies. The Code of Ethics laid down under the club will include all policies in place and managed by the club.
11. Finance and Accounts
(a) The financial year shall run from ______________________________ each year.
(b) The Treasurer shall be responsible for the preparation of Annual Accounts of the Club.
12. Dissolution
(a) The Club is a non-profit making organisation. All profits and surpluses will be used to maintain or improve or develop the Club’s facilities or to carry out the objects of the Association to which it is affiliated. No profit or surplus will be distributed other than to another non-profit making body on a winding-up or dissolution of the Club.
(b) If, upon the winding up or dissolution of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be transferred to some other organisation or organisations having objects similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by Resolution passed at a General meeting or in the absence of such a resolution (or that the extent to which it cannot be given effect) to the Association to which the Club is affiliated.
13. Trustees
The role of the treasurers of the Club is to sign all legal agreements and contracts on behalf of the Club.
This constitution was approved and adopted at the Annual General Meeting of club members held on ***************************
Signed: ________________ Date:
(Chairman)
Signed: _________________ Date:
(Secretary)
Signed: _________________Date:
(Treasurer)